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Definitions (Information)
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Institute
Information
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There
is no change to this form.
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Special
Topic
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There
is a special topic form on employee compensation during this data exchange
cycle.
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Fall
2022 Enrollment
Please report Fall enrollment numbers as of
the institution's fall reporting date. For most data fields, format and
definitions will follow those of the IPEDS Fall Enrollment Survey.
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Admitted
student: Applicant who is offered
admission to a degree-granting program at your institution.
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American
Indian or Alaska Native:
A person having origins in any of the original peoples of North America and
who maintains cultural identification through tribal affiliation or
community recognition.
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Applicant
(first-time, first-year):
An individual who has fulfilled the institution's requirements to be
considered for admission (including payment or waiving of the application
fee, if any) and who has been notified of one of the following actions:
admission, non-admission, placement on waiting list, or application
withdrawn (by applicant or institution).
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Asian: A person having origins in any of the original peoples
of the Far East, Southeast Asia, or the Indian Subcontinent, including, for
example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the
Philippine Islands, Thailand, and Vietnam.
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Biological
Sex: Fall enrollment numbers are
subdivided and reported by biological sex (men and women) categories.
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Black
or African American: A person
having origins in any of the black racial groups of Africa.
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Contact
Hour: A unit of measure that
represents an hour of scheduled instruction given to students. Also
referred to as clock hour.
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Credit
Hour: A unit of measure representing
an hour (50 minutes) of instruction over a 15-week period in a semester or
trimester system or a 10-week period in a quarter system. It is applied
toward the total number of hours needed for completing the requirements of
a degree, diploma, certificate, or other formal award.
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Degree-seeking
students: Students enrolled in courses
for credit who are recognized by the institution as seeking a degree or
formal award. At the undergraduate level, this is intended to include
students enrolled in vocational or occupational programs.
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Engineering,
Math and All Sciences: Report the
number of degree-seeking students in all Engineering, Math and Science
programs. Engineering programs include those with CIP series of 14. Math
programs include those with CIP series of 27. Science programs include
those with CIP series' of 11 (Computer Science), 26 (Biological Sciences),
and 40 (Physical Sciences).
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First-time,
first-year student: A
"degree-seeking" student attending any institution for the first
time at the undergraduate level. Includes students enrolled in the fall
term who attended college for the first time in the prior summer term. Also
includes students who entered with advanced standing (college credits
earned before graduation from high school).
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First-time
graduate student: A graduate student attending
any institution for the first time at the level enrolled. Includes graduate
students enrolled in the fall term who attended a postsecondary institution
for the first time at the same level in the prior summer term.
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FTE:
Full-Time Equivalency (FTE) for
one term is calculated to the nearest hundredth using the following
formulas. (Note: Whether your institution is on a semester or quarter
system, these formulas should be applied in the same manner.)
A. Undergraduates:
FTE = Total Non-contract Credit* hours/15.00
B. Graduates:
FTE = Total Non-contract Credit* hours/12.00
*Excludes
audit hours.
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Full-time
student (graduate): A student
enrolled for 9 or more semester credits, or 9 or more quarter credits, or
students involved in thesis or dissertation preparation that are considered
full time by the institution.
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Full-time
student (undergraduate):
A student enrolled for 12 or more semester credits, 12 or more quarter
credits, or 24 or more contact hours a week each term.
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Graduate
student: A student who holds a
bachelor's or first professional degree, or equivalent, and is taking
courses at the post-baccalaureate level.
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Hispanic
or Latino: A person of Cuban, Mexican,
Puerto Rican, South or Central American, or other Spanish culture or
origin, regardless of race.
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International
students: See Nonresident.
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Native
Hawaiian or Other Pacific Islander:
A person having origins in any of the original peoples of Hawaii, Guam,
Samoa, or other Pacific Islands.
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New
Transfer student: For this survey, an
undergraduate student entering the institution for the first time but known
to have previously attended a postsecondary institution at the same level
regardless of class. The student may transfer with or without credit.
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Non-degree-seeking
students: A student enrolled in courses
for credit who is not recognized by the institution as seeking a degree or
formal award.
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Nonresident: A person who is not a citizen or national of the United
States and who is in this country on a visa or temporary basis and does not
have the right to remain indefinitely.
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Official
Fall Reporting Date: The date (in
the fall) on which an institution must report fall enrollment data to
either the State, its board of trustees or governing board, or some other
external governing body.
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Overall
Total: Report the number of
degree-seeking students in all programs regardless of major. For
appropriate categories, this number would be the number you'd report on the
IPEDS Fall Enrollment survey.
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Part-time
student (undergraduate):
A student enrolled for fewer than 12 credits per semester or quarter, or
fewer than 24 contact hours a week each term.
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Part-time
student (graduate): A student
enrolled for fewer than 9 credits per semester or quarter.
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Race/ethnicity: Categories developed in 1997 by the Office of
Management and Budget (OMB) that are used to describe groups to which
individuals belong, identify with, or belong in the eyes of the community.
The categories do not denote scientific definitions of anthropological
origins. The designations are used to categorize U.S. citizens, resident
aliens, and other eligible non-citizens. Individuals are asked to first
designate ethnicity as:
·
Hispanic or
Latino or
·
Not Hispanic
or Latino
Second,
individuals are asked to indicate all races that apply among the following:
·
American
Indian or Alaska Native
·
Asian
·
Black or
African American
·
Native
Hawaiian or Other Pacific Islander
·
White
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Race/ethnicity
unknown: The category used to report
students or employees whose race and ethnicity are not known.
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Resident
alien or other eligible non-citizen:
A person who is not a citizen or national of the United States and who has
been admitted as a legal immigrant for the purpose of obtaining permanent
resident alien status (and who holds either an alien registration card
[Form I-551 or I-15], a Temporary Resident Card [Form I-688], or an
Arrival-Departure Record [Form I-94] with a notation that conveys legal
immigrant status, such as Section 207 Refugee, Section 208 Asylee,
conditional Entrant Parolee or Cuban-Haitian).
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Transfer
student: A student entering the
institution for the first time but known to have previously attended a
postsecondary institution at the same level (e.g., undergraduate). The
student may transfer with or without credit.
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Undergraduate: A student enrolled in a four- or five-year bachelor's
degree program, an associate degree program, or a vocational or technical
program below the baccalaureate.
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Under-Represented
Minority affiliation: A person
with a race of "Black or African American", or "American
Indian or Alaska Native" or with an ethnicity of "Hispanic or
Latino".
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White: A person having origins in any of the original peoples
of Europe, the Middle East, or North Africa.
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First-Year
Test Scores
Please report the percent of first-time,
first year students enrolled in Fall 2022 who submitted national
standardized (SAT/ACT) test scores. Include all enrolled, degree-seeking,
first-time, first-year students who submitted test scores. * All fields
except top fifth, high school class and median scores can be taken directly
from your 2022-2023 Common Data Set (CDS).
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% Top Fifth, High School Class: Percent of all
degree-seeking, first-time, first-year students who had high school class
rank in the top fifth of high school graduating class.
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Class
rank: The relative numerical position
of a student in his or her graduating class, calculated by the high school
on the basis of grade-point average, whether weighted or un-weighted.
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First-time,
first-year student: A student
attending any institution for the first time at the undergraduate level.
Includes students enrolled in the fall term who attended college for the
first time in the prior summer term. Also includes students who entered
with advanced standing (college credits earned before graduation from high
school).
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Graduation/Retention
Rates
For graduation rate questions, use Cohort
2018 (2017 for 5-year institutions) to compute 4-year graduation rate and
percent still enrolled, and Cohort 2016 for 6-year graduation rate.
For all retention questions, report
percentages of the fall 2021 Cohort who were enrolled as of the date your
institution calculates its official enrollment for Fall 2022.
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Cohort: A specific group (of students) established for tracking
purposes. [For this survey, the initial cohort is defined as all students
who enter an institution as full-time, first-time
degree/certificate-seeking students during either (1) the fall term of a
given year, or (2) between September 1 and August 31 of the same academic
year.]
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Engineering,
Math and All Sciences: Report the
number of degree-seeking students in all Engineering, Math and Science
programs. Engineering programs include those with CIP series of 14 or
equivalent CIP codes with the new classification. Math programs include
those with CIP series of 27. Science programs include those with CIP
series' of 11 (Computer Science), 26 (Biological Sciences), and 40
(Physical Sciences).
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Initial
Cohort (Year): Report for which year you are
determining the as the cohort year for purposes of computing graduation
rate. The cohort year will be "2017" for schools with five-year
programs and "2018" for schools with 4-year programs.
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International
students: See Nonresident.
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Nonresident: A person who is not a citizen or national of the United
States and who is in this country on a visa or temporary basis and does not
have the right to remain indefinitely.
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Overall
Retained Percentage CDS-B22:
For the cohort of full-time bachelor's (or equivalent) degree-seeking
undergraduate students who entered your institution last fall (or the
preceding summer term), report what percentage was enrolled at your
institution as of the date your institution calculates its official fall
enrollment for this fall. This number can be directly taken from Common
Data Set CDS-B22.
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Under-Represented
Minority affiliation: A person
with "Black or African American" or "American Indian or
Alaska Native" or with an ethnicity of "Hispanic or Latino".
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Super
Senior Rate: Report the percentage of the
initial Cohort (2018 for 4-year institutions, 2017 for 5-year institutions)
who had not graduated by 8/31/2022 and were still enrolled in the Fall 2022
term.
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Annual
Expenses
Taken from CDS-G1: List the
“typical” tuition, required fees, and room and board for a
full-time undergraduate student for the FULL 2022-2023 academic year (30
semester hours or 45-quarter hours for institutions that derive annual
tuition by multiplying credit hour cost by number of credits). A full academic
year refers to the period of time generally extending from September to
June; usually equated to two semesters, two trimesters, three quarters, or
the period covered by a four-one-four plan.
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Board
(charges): Assume average cost for 19
meals per week or the maximum meal plan. .
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Required
fees: Fixed sum charged to students
for items not covered by tuition and required of such a large proportion of
all students that the student who does NOT pay is the exception. Do not
include application fees or optional fees such as lab fees or parking fees.
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Room
and board (charges)--on campus:
Assume double occupancy in institutional housing and 19 meals per week (or
maximum meal plan).
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Tuition: Amount of money charged to students for instructional
services. Tuition may be charged per term, per course, or per credit.
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Career
Services/Placement
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Engineering,
Math and All Sciences: Report the
number of degree-seeking students in all Engineering, Math and Science
programs. Engineering programs include those with CIP series of 14 or
equivalent under new classification codes. Math programs include those with
CIP series of 27. Science programs include those with CIP series' of 11
(Computer Science), 26 (Biological Sciences), and 40 (Physical Sciences).
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Percentage Placed: Percentage of 2021-2022 baccalaureate engineering, math and
all science graduates who were "employed", entered "graduate
school", joined the "military" or engaged in "other
activities" (not actively seeking employment) as of Nov. 1st. This
number should equal the total of "percentage employed",
"percentage grad school", "percentage military", and
"percentage other activities".
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Percentage Employed: Percentage of 2021-2022 baccalaureate engineering, math and
all science graduates who were "employed" as of Nov. 1st.
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Percentage Grad School: Percentage of 2021-2022 baccalaureate engineering, math and
all science graduates who have entered graduate school as of Nov. 1st.
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Percentage Military: Percentage of 2021-2022 baccalaureate engineering, math and
all science graduates who have joined the military as of Nov. 1st.
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Percentage 'Other' Activities: Percentage of 2021-2022 baccalaureate
engineering, math and all science graduates who were not "employed",
have not entered "graduate school" nor have joined the
"military" as of Nov. 1st. Please
note that the total of "Percentage Placed"
("employed", "grad school", "military", and
"other") and "Percentage Actively Seeking
Employment" should equal 100%.
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Engineering Graduates: Engineering
programs include those with CIP series of 14 or equivalent under new
classification codes.
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Computer Science Graduates: Computer Science programs include those with CIP series
of 11.
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Math Graduates: Math
programs include those with CIP series of 27.
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Biological Science Graduates: Biological Science programs include those with CIP
series of 26.
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Physical Science Graduates: Physical Science programs include those with CIP series
of 40.
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Undergraduate
Scholarships, Grants and Loans
Use IPEDS definitions when applicable.
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Need-based: Scholarships and grants from institutional, state,
federal, or other sources for which a student must have financial need to
qualify.
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Non-need-based: Scholarships and grants awarded solely on the basis of
academic achievement, merit, or any other non-need-based reason.
Non-need-based aid that is used to meet need should be counted as
need-based aid.
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Funded
Institutional Aid: Aid (grants
and scholarships) funded from endowment income restricted for financial aid
and/or annual gifts restricted for financial aid. Do not include other
external grants from private or public sources; e.g. Rotary scholarship,
Pell Grants, ROTC.
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Unfunded
Institutional Aid: Aid (grants
and scholarships) not funded from endowment income restricted
for financial aid and/or annual gifts restricted for financial aid.
Examples include: institutional gift aid, tuition grants, or President's
scholarships. Do not include other external grants from private or public
sources; e.g. Rotary scholarship, Pell Grants, ROTC.
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Undergraduate
Discount Rate: Discount Rate = Total
Institutional Aid (Funded Institutional Aid + Unfunded Institutional Aid) /
Total Tuition and Fees (Gross Undergraduate Tuition and Fee Income).
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Graduate
Discount Rate
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Graduate
Discount Rate: Discount Rate = Total
Institutional Aid (Funded Institutional Aid + Unfunded Institutional Aid) /
Total Tuition and Fees (Gross Graduate Tuition and Fee Income).
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Philanthropic
Support (Aligned with VSE)
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Definitions: As defined by C.A.E. Survey of Voluntary Support of
Education.
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UG: Alumni undergraduate degree or diploma holders
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GR: Alumni graduate degree or diploma holders
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Without
a Degree: Alumni without a degree or
diploma
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Research
Support for Engineering, Math and All Sciences
(with Research Space Questions from NSF
Survey)
Report Grant and Contract Expenditures for
fiscal year 2021-2022 for Engineering, Math and All Sciences.
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Engineering,
Math and All Sciences: Report the
research support for all Engineering, Math and Science programs.
Engineering programs include those with CIP series of 14 or equivalent
under new classification codes. Math programs include those with CIP series
of 27. Science programs include those with CIP series' of 11 (Computer
Science), 26 (Biological Sciences), and 40 (Physical Sciences).
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Net
Assignable Square Feet (NASF)
is the sum of all areas (in square feet) on all floors of a building
assigned to, or available to be assigned to, an occupant for a specific
use, such as research or instruction. NASF is measured from the
inside faces of walls. (NSF Survey of Science and Engineering Research
Facilities)
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Research Space is equivalent to functional
category 2 (Research) for facilities inventory systems based on NCES,
NACUBO, or WICHE classifications. For classifications, please refer to the
Postsecondary Education Facilities Inventory and Classification Manual,
U.S. Department of Education, Office of Educational Research and
Improvement, NCES 92-165; the 1988 NACUBO Taxonomy of Functions; or the
1972 WICHE Program Classification Structure. (NSF Survey of Science and
Engineering Research Facilities)
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Laboratories: Areas with special-purpose equipment or configurations
designed to meet the research needs of a particular discipline or a closely
related group of disciplines. Laboratories may involve work with
electronics and large instruments with few piped services, or they may be
equipped with a full range of piped services such as hot and cold water,
gas lines, and compressed air. Laboratories may utilize benches, sinks, and
fume hoods. Other types of laboratory space include core laboratories,
computer laboratories, behavior observation laboratories, animal procedure
rooms, etc. (NSF Survey of Science and Engineering Research Facilities)
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Laboratory
Support Space: Areas necessary to support
research laboratories, such as autoclave rooms, darkrooms, equipment areas,
and storage areas for research equipment and supplies. (NSF Survey of
Science and Engineering Research Facilities)
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Offices: Offices of faculty, staff, and other persons, to the
extent that they are used for research, including administrative activities
for a specific research project. (NSF Survey of Science and Engineering
Research Facilities)
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Other
research space: All other space used for
research. (NSF Survey of Science and Engineering Research Facilities)
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Expenditures for Support
Services
AITU definitions are not yet finalized.
Answer as you did last year.
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Definitions: Dollar and cost for fiscal year 2021-2022. FTE for
academic year 2021-2022. Labor cost should be included in the
"Cleaning Cost".
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Teaching
Loads
Report teaching loads using Fall 2022
(weekly) estimates.
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Definitions: For FTE, please use the base credit and/or contact
hours (as defined by your institution as full-time) for calculation. Use
IPEDS definitions when applicable. Credit hour is defined as a unit of
measure representing an hour (50 minutes) of instruction over a 15-week
period in a semester or trimester system or a 10-week period in a quarter
system. It is applied toward the total number of hours needed for
completing the requirements of a degree, diploma, certificate, or other
formal award. Contact hour is defined as a unit of measure that represents
an hour of scheduled instruction given to students. Also referred to as
clock hour. Not student credit/contact hours.
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Faculty Salaries (Average Compensation)
FY 2022-2023 data for those whose base contract
requires 9 or 10 months of instruction (e.g., two semesters, three
quarters, or two trimesters) should be reported regardless of whether
the pay period extends over 9 or 12 months. Data for those on 11- or
12-month contracts should be converted to the 9/10-month equivalent through
multiplication factor of 0.818.
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Number of Full-Time Faculty: Report full-time
faculty for the entire institution, excluding clinical or pre-clinical
faculty in schools of medicine. For the purpose of this survey, the instructional
faculty is defined as all those members of the instructional/research staff
who are employed full-time and whose major (at least 50%) regular
assignment is instruction (including released time for research) regardless
of whether they are formally designated "faculty." Faculty on
sabbatical leave should be reported at their regular salaries even though
they may be receiving a reduced salary while on leave. Replacements for
those on leave with pay should not be reported; replacements for
those on leave without pay should be. All faculty members who
have contracts for the full academic year should be included, regardless of
whether their status is considered "permanent."
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Number
of Full-Time Female Faculty:
Following the definition above, report on female faculty members only.
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Department
Heads: Following the definition above,
report on Department Heads only.
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Professors: Following the definition above, report on Professors
only. This does not include department heads.
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Associate
Professor: Following the definition above,
report on Associate Professors only.
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Assistant
Professors: Following the definition above,
report on Assistant Professors only.
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All
Faculty (including heads): Follow
the definition above. Include all Department Heads, Professors, Associate
Professors and Assistant Professors.
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All
Faculty (excluding heads):
Follow the definition above. Report on all faculty except Department Heads.
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Salary: Report the projected expenditure for full-time
contracted salaries excluding extra loads, summer teaching,
stipends, or other forms of remuneration. Department heads with faculty
rank and no other administrative title should be reported at their
instructional salary (i.e., excluding administrative stipends).
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Fringe
Benefit: Report the projected fringe
benefit expenditures that will be paid by the institution or state for each
particular category. The employee's contribution should not be included
when determining the dollar value of fringe benefits. In the case of
tuition, use the dollar amount paid to actual recipients (faculty
dependents) rather than the number of faculty eligible.
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Fringe
Benefits (Retiree Health Plans)
Report for each fringe benefit whether the
benefit is offered to faculty and/or staff for FY 2022-2023. Report the
annual dollar amount and per employee basis where stated. For some
benefits, report the corresponding dollars and % (over the 2022-2023 fiscal
year by each category) paid for by Institution for an employee and paid by
an employee. For remaining benefits, the breakdowns ($ and %) are not
necessary, but feel free to briefly describe them.
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Medical: Medical should include premiums for insurance plans
which provide medical, hospital, and surgical benefits.
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Dental: Dental should include premiums for dental insurance.
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Vision: Vision should include premiums for Vision insurance.
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Tuition: Tuition should include cash payments and the dollar value
of tuition waivers and remissions for faculty/staff dependents.
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Retirement: Retirement should include the contribution by the
institution, state, and/or local government to the retirement plan(s) but
exclude payments for unfunded retirement liability.
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Disability: Disability should include expenditures, through
insurance or otherwise, for long-term disability income protection defined
as salary in excess of six months and not covered in other retirement or
insurance plans. These payments are not to consist of the accumulation of
unused sick leave. Report % coverage and formula.
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Group
Life: Group Life should include
expenditures by the institution to support the group insurance program.
Report % coverage and formula.
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Worker's
Comp: Worker's Comp. should include
the worker's compensation taxes (not the benefits) to be paid under this
law. Report formula.
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Flexible
Spending Account: No definition.
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Retiree
Health Plan(s): Health plan(s) for eligible
retirees.
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Other
Insurance Benefits (Cafeteria Plan, Other): Insurance plans which cannot be reported separately
from medical/dental/vision plans and group life insurance (hospital,
medical, surgical, dental care, vision care and group life insurance) or
plans which provide employee selected care options.
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Housing
Plan: Any benefits resulting in cash
payments or subsidies for off-campus or institution-owned housing.
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Course
Credit/Tuition Assistance Program:
Course Credit should include tuition reimbursement to employee for taking
approved courses that are related to current position. (R-HIT Definition)
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Paid
Vacations: No definition.
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Paid
Holidays: No definition.
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Paid
Leaves: No definition.
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Auto/Home
Insurance: No definition.
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Travel
Accident Insurance: No
definition.
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Sick
Pay Incentive Program: Employees
might qualify for receiving partial compensation for unused sick leave when
meeting criteria imposed by your institution.
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Other: Specify other type of key benefits not yet listed on
the form.
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Statement(s)
of Financial Position AND Statement(s) of Activities
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Please
send us electronic copy of the
two audited financial reports/statements through email (PDF 8.5 x 11
formatted and “page-extraction enabled” for full report):
a) the Statement(s) of Financial Position, and b) the Statement(s) of
Activities of your audit for the fiscal year ending June 30, 2022 or
equivalent.
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Information Technology
(2022-2023)
Identify the number of Central IT permanent
staff by indicating the number of staff that serve in the corresponding functions
(where applicable) listed on the form and expenditures allocated to those
functions. For expenditures, indicate gross expenditures excluding any
recovery and capital appropriations.
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Definitions: As
defined by EDUCAUSE Core Data Survey.
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Please send your
email to aitu-help@rose-hulman.edu for
clarifications, additions or suggestions for definitions. Thank you for
your participation!
Copyright 1996-2023
(c) Rose-Hulman Institute of Technology
5500 Wabash Avenue / Terre Haute, IN 47803 / (812) 877-1511
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